How to share your screen on Microsoft Teams during a video conference

  • You can share your computer screen on Microsoft Teams so that everyone in a meeting can see what you're referring to while you present.
  • Sharing your screen in Microsoft Teams is straightforward, and the feature offers several options to choose from.
  • Visit Business Insider's Tech Reference page for more stories.

Have you ever needed to present something during a video conference and had no idea where to start? Fortunately, this problem can be easily solved by screen sharing. Screen sharing is the process of showing your computer screen to everyone else in the video conference. Focus on your presentation first, then refer to this guide once you're ready to test out screen sharing on Microsoft Teams.

How to share your screen on Microsoft Teams

1. Open the Microsoft Teams app, sign in if prompted, and join a meeting.

2. Click on the "Share content" button, located next to the red "Leave" button. 

3. A menu will appear in the lower portion of your screen. In the menu, there are several buttons. Click on the one that best represents what you wish to share.

"Desktop" will show your computer's desktop, "Window" will show a specific window that you currently have open on your desktop, "PowerPoint" will show a presentation you have created, and "Browse" will let you show a file that is saved on your computer. There are a couple of other options available as well, such as "Microsoft Whiteboard," which acts similarly to an on-screen whiteboard or chalkboard. For the purposes of this guide, we've selected "Desktop." 

4. Your screen will begin sharing the media you selected. On most devices, you will see a red border around the media being shared. At the top of your screen, there will be a ribbon showcasing a few different options. If you want to allow another member of the meeting to take control of your screen, click "Give control." To hide your screen, click on the button directly to the right of "Give control." To stop sharing your screen, click "Stop Presenting." 

5. If the ribbon mentioned in the previous step disappears at any point, you can still stop sharing your screen whenever you want. Just click on the Microsoft Teams app to open a window in the bottom corner of your screen. In this window, click on the icon of a square with an X partially inside it. This will end your screen share. 

Related coverage from Tech Reference:

  • What is Microsoft Teams? Here's what you need to know about the workplace communication tool

  • How to create a team in Microsoft Teams to collaborate with your coworkers efficiently

  • How to get the Microsoft Office Suite on your iPhone and use certain apps for free

  • How to get all of the Microsoft Office suite apps on an Android device for free or with a paid subscription

  • 'What is Microsoft Edge?': Everything you need to know about Microsoft's latest web browser

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